Custom Software
Commissioned custom projects
Internal tools, portals, and integrations built around how your business actually works.
Off-the-shelf software doesn't fit how you work.
Internal tools, integrations, customer portals, and workflows built to your requirements after scoping and a written proposal.
In-house
Every project is scoped first. No automatic fixed price or instant delivery.
Overview
How it works
Sometimes off-the-shelf software almost fits. You end up with spreadsheets, copy-and-paste between apps, and workarounds only one person understands. A commissioned project builds the piece that's missing, around the way you already work.
This is a discovery inquiry service. We don't sell a ready-made package. Every project starts with a conversation and scoping, followed by a written proposal. There's no automatic fixed price and no instant delivery.
We use AI-assisted development to reduce unnecessary build work, which can make custom software more affordable than you might expect. A person at Vyybe designs, reviews, and tests the work, and you approve what goes live.
What it looks like
A typical walkthrough
Here's an illustrative example for a plumbing business that tracks jobs across a spreadsheet, a calendar, and text messages. It's an example, not a past client.
You describe the friction
You explain that job details live in three places and things get missed. You show us the spreadsheet and walk through a normal week.
We map the workflow
We write down who does what, which tools are involved, and where information gets retyped or lost. You check that it matches reality.
You get a written proposal
For example: a simple internal job board that pulls in new requests and shows each job's status. The proposal sets out scope, price, and what's out of scope.
You try early versions
We share working previews as the tool takes shape. You and your team try them with real tasks and tell us what's awkward.
It goes into daily use
After testing and your approval, the tool goes live. Your office manager opens one screen in the morning instead of three.
What it does
What it does
Internal tools
Simple apps for your team, such as job trackers, intake forms, scheduling boards, or approval queues.
Integrations
Connections between tools you already use so information moves between them instead of being retyped.
Customer portals
A private place where your customers can check status, upload documents, or submit requests, scoped to what you need.
Workflow software
Software that follows the steps your business already takes, with the checks and handoffs you need.
Scoping and written proposals
Before any build, we turn your requirements into a written proposal you can read, question, and approve.
AI-assisted development with review
AI tools speed up the build. A person reviews and tests the code before you see it and before it goes live.
What it can do for you
Why it can help
Software that fits your process
Instead of changing how you work to suit a generic tool, the tool is built around your steps.
Less retyping and fewer dropped details
When systems are connected, information entered once can show up where it's needed.
Clarity before you spend
You see a written scope and price before committing, so you can decide with the facts in front of you.
Room to grow
Custom tools can be changed as your business changes. Ongoing improvement can be arranged separately.
Who it's for
Is this a good fit?
- Businesses that have outgrown spreadsheets for a core process
- Owners whose off-the-shelf tools almost fit but leave gaps
- Teams that retype the same information into several systems
- Businesses that want a simple portal or tool for their customers
- Probably not the right fit if an existing, affordable product already does what you need. We'll tell you if that's the case.
How we work
From first conversation to a working setup
Understand
We talk through the problem, the people involved, and the tools you already use.
Scope
We define what the software must do, what it won't do, and what success looks like in plain terms.
Propose
You get a written proposal with scope and price. Work starts only after you agree to it.
Build and review
We build with AI-assisted development and share working previews so you can give feedback early.
Test, launch, and improve
We test with you, launch after your approval, and can arrange ongoing improvement if you want it.
Scope
What's included, and what isn't
Typical scope. Exactly what's included is confirmed in writing for each project.
Typically included
- A discovery conversation and workflow review
- A written proposal with scope and price
- Design and AI-assisted development of the agreed software
- Working previews during the build
- Testing before launch
- Launch support and a handover of how it works, as set out in the proposal
Not included
- Automatic fixed pricing or instant delivery
- Features outside the agreed scope, unless added in writing
- Third-party software subscriptions, hosting, or AI usage, unless the proposal says otherwise
- Ongoing feature work after launch, which can be arranged separately
- Replacing large enterprise systems in one step
What you'll provide
- A clear picture of the problem and how your team works today
- Examples of the spreadsheets, forms, or documents you currently use
- Access to the tools we'll connect to, or help getting it
- A person who can answer questions and test previews
- Final approval before anything goes live
Safeguards
Controls built in
- Every project is scoped first and agreed in writing
- You review working previews before anything reaches your team or customers
- Nothing goes live without your approval
- Access to your systems is limited to what the project needs
- Changes to scope are written down and agreed before work on them starts
FAQ
Questions owners ask
How much does a custom project cost?
It depends on what the software needs to do. Every project is scoped first, then you get a written proposal with the price. There's no automatic fixed price.
How long will it take?
That depends on scope too, so we don't quote a standard timeline. The proposal explains what's involved, and we share working previews as the build progresses.
Do I need to know how to write a technical spec?
No. Describe the problem in your own words and show us how you work today. Turning that into a scope is part of our job.
What if an existing product would do the job?
Then we'll say so. Custom software only makes sense when it solves a problem that ready-made tools don't.
Who maintains the software after launch?
That's agreed in the proposal. If you want ongoing changes and improvements, ask about our AI-assisted development and continuous improvement service.
Related
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New features and steady improvements for your existing application, built with review and rollback controls.
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A clear, mobile-friendly website that explains what you do and makes it easy to get in touch.
Read moreTalk to us about commissioned custom projects
Tell us what you need. We reply with a few questions, and scope and price are confirmed in writing before any work starts.